Administrative Assistant Training

How do you become a secretary or administrative assistant?

Both of these positions are pretty much the same, but in order for you to secure a job, you must first undergo the proper administrative assistant training. Fortunately, the educational and training requirements are relatively minimal.

Word processing, writing and communication skills are essential for administrative assistants. However, employers are increasingly requiring extensive knowledge of computer software applications, according to the U.S. Department of Labor Bureau of Labor Statistics.

Most high school graduates with basic office skills will qualify for an entry-level administrative assistant position. Basic office skills can be gained through high school vocational education programs or one and two-year office administration programs offered by business and vocational technical schools and community colleges.

These basic skills can further be learned from virtual assistant training programs, which are usually available at community colleges and through specialized online businesses. Many temp agencies also offer formal training in computer and office skills.

While basic office skills may be enough to get you an entry-level administrative assistant job, employers are increasingly seeking candidates with a college degree. Because of that, your chances of finding employment may be better if you get a degree related to the business or industry in which you're seeking a job.

Once you have the amount of training you feel necessary, you can begin applying for jobs. Most administrative assistants acquire more advanced skills through on-the-job instruction and experience.

You also may be asked to participate in classes or online education programs to learn how to operate new office technologies. There are many promotion and advancement opportunities, depending on your chosen industry and skill level.

There are several professional organizations surrounding this occupation, including the International Association of Administrative Professionals, National Association of Legal Secretaries Inc., Legal Secretaries International Inc. and International Virtual Assistants Association.

There also are several different designations you can earn as an administrative assistant. The most prominent include Certified Professional Secretary and Certified Administrative Professional, both of which can be earned by meeting experience and educational requirements and passing an exam.